Vacancy Notice No.:  ETH/SH/UNOPS/VN/33/18

Grade:  L-ICA 4

Type of Contract: Individual Contractor Agreement (ICA)

Date of Issue: 24/05/2018

Closing Date: 07/06/2018

Duration of Contract: Until December 31, 2018

Organizational Context:

The Field Assistant is normally supervised by the Head of Field Office and performs a variety of functions related to field activities within the Field Office. The supervisor exercises close control and regular review of the work processes and provides regular advice and guidance.

The incumbent keeps frequent internal contacts with staff members in the same duty station to exchange information and with the external contacts generally with officials of national and international institutions, leaders of the refugee community, local population and/or Implementing Partners (IPs) on routine subject matters under the direction of the supervisor.

Accountability:

UNHCR office has sufficient administrative and local support for field activities and thus is better able to meet the needs of persons of concern.

Responsibility:

• Assist in administrative tasks as required such as preparation of reports and meeting authorized personnel and assisting them during field missions.
• Act as interpreter in the exchange of routine information, contribute to related liaison activities and respond directly to routine queries.
• Monitor the implementation of UNHCR programme including the delivery of all assistance items and monitoring of infrastructure.
• Undertake regular visits to various sites in order to assess needs of persons of concern, with particular attention to vulnerable groups.
• Contribute to the preparation of periodic monitoring reports, status and progress reports.
• Collect data and other information relevant to UNHCR and report to the supervisor accordingly.
• Keep regular contacts with local authorities and implementing partners as requested by supervisor.
• In coordination with implementing partners, assist in the reception, registration and provision of assistance to persons of concern to UNHCR.
• Undertake other relevant duties as required.

Authority

• Liaise with local authority counterparts, partners and populations of concern.
• Direct incidents and problems to the supervisor when they cannot be resolved at their level.

Essential Minimum Qualifications and Experience:

• Completion of the Secondary Education with post-secondary training/certificate in Business Administration, Law, Political Science or related field.
• Minimum 3 years of relevant previous job experience relevant to the function.
• Excellent knowledge of English and working knowledge of another relevant UN language.

Desirable Qualifications & Competencies:

• Knowledge of local language

Computer skills:

• Completion of UNHCR learning programs or specific training relevant to functions of the position.
• Stakeholder Management

Background

Under the overall supervision of the IOM-SLO Addis Ababa Chief of Mission and Programme Coordinator of the EU-IOM Joint Initiative and direct supervision of Information and Data Management Assistant, the incumbent will be responsible for supporting the program team in capturing and recording data of returnees assisted under the program:

Core Functions / Responsibilities:

The Data Entry Assistant is expected to carry out his/her duties in accordance with strictest moral and ethical standards and with due respect for gender and socio-cultural differences of the migrants. In particular, he/she will be responsible to:

1. Ensure completeness of data collected through verifications and corrections before entering the data
2. Register and profile returnees upon arrival and fill in the various forms including but not limited to basic profiling form, vulnerability assessment and psychosocial assessment forms. Prepare source data by compiling, indexing, sorting and establishing entry priorities before entering the data.
3. Assist the Transit Center (TC) team in capturing the necessary data of returnees, ensuring that all the necessary data fields are captured and entered in the system.
4. Perform Data entry and conduct data validation (ensuring all the necessary information is completed) after data entry,
5. Share the data/information with the designated RF team on daily basis ensuring timely reporting;
6. Organize and file the data source ensuring easy access and understanding by the relevant staff.
7. Implement data backup and restore procedures in accordance with IOM’s IT policies.
8. Adhere to data protection as per IOM’s DATA PROTECTION PRINCIPLES maintaining confidentiality of information.
9. Prepare activity reports at the end of the data entry exercise.
10. Assist the RF team in handling operations data concerning all cases/migrants arriving at the transit centre as well as the timely transmission of the information/data to the Information and Data Management Assistant or Program Coordinator;
11. Perform other tasks as may be assigned;

Required Qualifications and Experience

Education

• University Degree in Information Management Systems, Management Information Systems or related field of study.

Experience

• Minimum of four years relevant work experience,
• Extensive experience in computer data entry in a busy institution preferably emergency operations, an advantage,
• Typing speed: at least 60 wpm,
• Strong computer skills especially on Microsoft Word, Excel and Access,
• Able to work harmoniously with colleagues from varied cultures and professional backgrounds at all levels,
• Ability to work under pressure and with minimum supervision,
• Strong verbal/written communication and interpersonal relationship skills,
• Capacity to work independently; able to carry out tasks with attention to detail; and demonstrated ability to maintain accuracy and confidentiality,
• Available at short notice to travel within the country and to other countries,
• Required IOM functional competencies: effective communicator, successful negotiator, creative and analytical thinker, active learner, team player, and cross cultural facilitator.

Languages

• Thorough knowledge of Amharic and English languages.

• Knowledge of other local languages is advantageous.

Competencies:

• Accountability – takes responsibility for action and manages constructive criticisms
• Client Orientation – works effectively well with client and stakeholders
• Continuous Learning – promotes continuous learning for self and others
• Communication – listens and communicates clearly, adapting delivery to the audience
• Creativity and Initiative – actively seeks new ways of improving programmes or services
• Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;
• Performance Management – identify ways and implement actions to improve performance of self and others.
• Planning and Organizing – plans work, anticipates risks, and sets goals within area of responsibility;
• Professionalism –  displays mastery of subject matter
• Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation.
• Technological Awareness – displays awareness of relevant technological solutions;
• Resource Mobilization – works with internal and external stakeholders to meet resource needs of IOM ( optional depending on position level) 

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.

Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.

The Position: The International Livestock Research Institute (ILRI) seeks to recruit an Administrative Officer to join the Administration department in Addis Ababa, Ethiopia.

General:  The International Livestock Research Institute (ILRI) works to improve food and nutritional security and reduce poverty in developing countries through research for efficient, safe and sustainable use of livestock. It is the only one of 15 CGIAR research centres dedicated entirely to animal agriculture research for the developing world. Co-hosted by Kenya and Ethiopia, it has regional or country offices and projects in East, South and Southeast Asia as well as Central, East, Southern and West Africa. www.ilri.org.

Main duties & responsibilities:

The Administrative Officer will support the ILRI Ethiopia Head of Administration in the day-to-day management of all administrative services that support ILRI’s activities and operations in Ethiopia.  S/he will be responsible for internal communication of the administration.  The administrative units under ILRI Ethiopia administration include finance; people & organizational development; supply chain; information, communication technology; engineering & facility management; housing, catering & conferencing; liaison & protocol; and security.   Responsibilities include the following:

• Collect, analyse, report on and follow-up on dashboard indicators for all administrative units;
• Ensure service level agreements are updated and posted;
• Provide internal communication to campus users about administrative processes, policies, initiatives, activities and performance by developing and/or delivering induction briefs, preparing online campus information, preparing newsletters, and social media posts;
• Prepare related content including photos, videos, briefings, reports and infographics;
• Facilitate continuous improvement process by managing logistics of review meetings and ad-hoc workshops, designing the program, preparing and collecting presentations and materials, ensuring participation, and by documenting the workshop through photos, final report, and maintaining files.  Document effectiveness of the program through an annual report;
• Assist units in documenting risk assessments including implementation plans, and follow-up;
• Participate in systems improvement efforts as assigned.  This may include observing, documenting and reviewing current work flows, collecting feedback from stakeholders, propose revised systems, and develop and monitor implementation plans;
• Collect and analyse customer feedback through annual survey, on-the-spot surveys and focus groups;
• Project manage or provide project management support to specific initiatives/projects by planning and managing/ monitoring schedule, cost and quality;
• Troubleshoot and resolve day-to-day matters through to completion.  Listen to feedback from stakeholders and follow-up on their issues;
• Follow-up on issues on behalf of inquirers and provide regular status report on pending issues;
• Maintain a task list related to audit findings and systems improvement.  Follow-up on pending issues;
• Manage electronic and paper filing system;
• Represent head of administration in meetings when assigned;
• Provide routine administrative assistance as required such as facilitating document signing, drafting and/or reviewing correspondence; coordinating meetings; managing calendar; setting meeting objectives and agenda; taking notes; arranging travel; supporting the needs of visitors; filing key documents; ordering procurement and reviewing checks to be signed;
• Other duties as assigned.

Minimum Requirements

Education:

·         Bachelor’s degree in management, business or related subject (MBA preferred)

Skills:

·         Excellent English written and oral communication is essential.

·         Excellent Word, Excel and PowerPoint skill is essential

·         Strong communications experience highly desired, including writing, presentations, social media posting

Experience:

·         At least Five-years’ experience for bachelor’s degree holder or two years for MBA holder

·         Experience in one or more of the following disciplines highly desired:  project management, business management, systems improvement, budget management, financial analysis, control systems, facility management

·         Experience in all or some of the following administrative areas highly desired:  finance; human resources; supply chain; ICT; construction & facility management; hotel, catering & conferencing; liaison & protocol; and security

Duty Station: Addis Ababa.

Job level: 2C.

 Monthly Base Salary: Birr 19,112 (Negotiable depending on experience, skill and salary history of the candidate)

Terms of appointment:  This is a Nationally Recruited Staff (NRS) position, initial appointment is for three years with the possibility of renewal, contingent upon individual performance and the availability of funding. The ILRI remuneration package for nationally recruited staff in Ethiopia includes very competitive salary and benefits such as life and medical insurance, offshore pension plan, etc.

The ILRI campus is set in a secure, attractive campus with dining and sports facilities.

Save The Children Internal/ External Vacancy Announcement

INTRODUCTION

Save the Children has a small global advocacy office in Addis Ababa (alongside offices in Brussels, Geneva and New York) that is registered with the Ministry of Foreign Affairs under the name of “Pan African Office”. The office has responsibility for (i) engaging with international and regional institutions such as the African Union Commission and the United Nations Economic Commission for Africa, and (ii) providing support to Save the Children programmes across the African continent. The office also hosts a number of technical advisors who are focused on a full sub-Saharan Africa portfolio.

Save the Children is an organization for talented people with different backgrounds and perspectives. We are proud that our people are representative of the children we work with and we thrive on our diversity. We are an equal opportunity organization dedicated to our core values of Accountability, Ambition, Collaboration, Creativity and Integrity. Our culture is embedded in these values, along with a strong commitment to our Child Safeguarding Protocol, ensuring that all representatives of Save the Children demonstrate the highest standards of behavior towards children both in their private and professional lives.

Save the Children offers sound employment conditions with opportunities for personal growth and development. If you are interested to work in an organization that is determined to achieve dramatic change for the most vulnerable children, we encourage you to look through the job profile below.

BACKGROUND

The African Charter on the Rights and Welfare of the Child (ACRWC or the Charter) was adopted by the Organisation of African Unity (OAU) Assembly on 11 July 1990 and entered into force on 29 November 1999. The Charter establishes the African Committee of Experts on the Rights and Welfare of the Child (ACERWC) as the body which is responsible for monitoring the implementation and ensuring the protection of the rights laid out in the Charter. With a view to assisting the protection mandate of the ACERWC, Save the Children International, through the financial support from SIDA-Sweden, would like to recruit TWO LEGAL RESEARCHERS who will be working on the protection and promotion mandate of the ACERWC.

SCOPE OF WORK

I.             Assist the Secretariat of the ACERWC on the State Party Reporting Mechanism. The Child Rights Legal Researcher will be responsible to:

·         Prepare the various documents around the State Party Reporting mechanisms before the ACERWC including developing the list of issues, concluding observations;

·         Follow up the implementation of the concluding observations and recommendations in the respective countries;

·         Organise the various advocacy/lobbying missions regarding submissions State Party Reports on the implementation of the African Children’s Charter;

·         Prepare the relevant documents around the complementary reports submitted by Civil Society Organisations.

II.            Assist the Secretariat of the ACERWC on the Communication Mandate of the ACERWC

·         Assist the Secretariat in receiving complaints and determining whether they meets the requirements as prescribed in the African Children’s Charter and the Revised Guidelines on Consideration of Communications by the ACERWC;

·         Prepare summary of facts and legal briefs and present them before the ACERWC;

·         Undertake extensive legal research into the legal issues raised in the various communications;

·         Assist the Committee in drafting admissibility ruling, recommendations, summaries and legal briefs on Communications for consideration by the Committee;

·         Organise on site investigation and follow up missions in the concerned State Parties as directed by the ACERWC.

III.  Assist the Secretariat of the Committee on other activities within mandate of the ACERWC

·         Assist the Secretariat  to produce  periodic research reports on issues related to the Committee’s promotional mandate including specific thematic research and progress reports on the implementation of the ACRWC and various policy instruments and decisions on the rights of children;

·         Assist the Secretariat in drafting General Comments of the ACERWC on selected provisions of the Charter;

·         Collect decisions of child rights cases from domestic jurisdictions which can be regularly fed into the case law database;

·         Assist the Committee in monitoring and analyzing legal and political developments in Africa relating to Children’s Rights; provide regular feedback and updates on the situation of child rights in Africa;

·         Follow up the applications of Observers Status received by the Secretariat;

·         To assist in the preparation and organization of the Committee meetings as well as activities or all meetings involving the Committee; cover the sessions and meetings of the Committee and prepare the reports;  and

·         To perform any child protection related activities as may be assigned by the Secretariat or the ACERWC.

 SKILLS AND ABILITIES:

Accountability:

·         Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values

·         Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

·         Put the interest of the organization at the center of all engagements

Ambition:

·         Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same

·         widely shares their personal vision for Save the Children, engages and motivates others

·         Future orientated, thinks strategically and on a global scale.

Collaboration:

·         Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters

·         values diversity, sees it as a source of competitive strength

·         Approachable, good listener, easy to talk to, team player

Creativity:

·         Develops and encourages new and innovative solutions

·         Willing to take disciplined risks.

Integrity:

·         Honest, encourages openness and transparency; demonstrates highest levels of integrity

QUALIFICATIONS AND EXPERIENCE

·         Master’s Degree in law or related discipline.
At least three (3) years of relevant professional experience in  child rights protection

·         Working knowledge of legal research, policy analysis and programme development,

·         Excellent drafting and report writing skills;

·         Excellent interpersonal skills, ability to work autonomously and in a multi- cultural

·         Relevant experience working with the African Union particularly on the African Human Rights system is necessary;

·         Previous experience with a human rights organization, especially a child rights organization, at a regional, continental or international level, will be an added advantage.

·         Relevant experience working with the African Union particularly on the African Human Rights system;

·         Relevant experience working on child rights issues in Africa

·         Relevant exposure to the work of the ACERWC and the African Human Rights System

DESIRABLE

·         Strong analytical and drafting skills;

·         Working knowledge of legal research, policy analysis and programme development,

·         Excellent interpersonal skills, ability to work autonomously and in a multi- cultural environment;

·         Excellent drafting and report writing skills;

·         Good communication, planning  and negotiating skills;

·         Ability to liaise with a diverse range of people and stakeholders;

·         Good organizational skills and ability to work under pressure and to tight deadlines; and

·         Ability to work in  team

REPORTING

The Consultant will be reporting to the Executive Secretary of the ACERWC.

LANGUAGE REQUIREMENT

Proficiency in one of the African Union working languages. Knowledge of other working languages would be an added advantage.

Procurement Officer Job at CARE Ethiopia

Objectives: The purpose of the Procurement Officer position is to collect Proforma Invoices on approved purchase requisition, prepare offer analysis and purchase orders, check quality of items to be purchased, submit purchased items to storekeeper and reports to her/his supervisor. She/he effects procurement in timely and cost effective manner and in compliance with CARE Ethiopia’s procurement policies and procedures. Procurement Officer informs requesting units status of their respective purchase requests and ensures that purchases are made in the best interests of CARE.

Handling Local Purchases:

• Receives approved Purchase Requisitions (PR) for procurement of goods and services;
• Collect Proforma Invoices and presents to the supervisor for further processing or approval;
• Inquires immediately more specifications from requesting units if the PR is not clearly specified and completed;
• Prepares detailed bid analysis based on Proforma Invoices and prepares Purchase Order in the name of selected supplier using accounting software;
• Ensures that purchases are made in the best interests of CARE;
• Deliver PO for collection of goods;
• Collects purchased items from venders and submits to the storekeeper against official Goods Receiving Note (GRN) of the organization;
• Ensures timely preparation of cheque or CPO in order to avoid unnecessary delays in executing purchasing activity.
• If the purchase is beyond the FO authority limit, informs the supervisor timely to forward it to the country office.

Documenting and Reporting:

• Files all procurement documents in an orderly manner for control and reference purposes;
• Prepares weekly procurement status report and submits to the supervisor;
• Regularly updates the supervisor of all partial collection of the procured goods;
• Informs the supervisor about prices and qualities of goods if purchases are not of routine nature.

Others:

• Also perform other incidental duties as requested by his immediate supervisor.

A) Education/Training:  College Diploma in purchasing or supplies management.

B) Experience:  4 years of experience in purchasing activities.

C) Technical Skills: 

• Proficiency in computer (Microsoft, Word, Excel);
• Able to manage multiple tasks and prioritize among assignments.
• Good command of written/spoken English;
• Driving license;
• Firm belief in teamwork, gender equality, sensitivity to HIV/AIDS, transparent and participatory management.

D) Competencies:   Respect, accountability, courage, excellence, accountability, contributing to team success, customer focus, interpersonal skill, planning and organizing, proactive problem solving, stress tolerance.

Job Description

Job Requirements

Background

Under the general supervision of the Chief of Mission, guidance from Resource Management Officer and direct supervision of the Senior Human Resources Assistant the HR Assistant I will be responsible and accountable for providing necessary support in the management of human resources of the Mission. In particular, he/she will:

Core Functions / Responsibilities:

• Assist in the recruitment of new staff members, publishing of vacancy notices, short listing applicants, participate in recruitment interviews as required.
• Maintain the HR filing system and ensure all files are updated with the right documents and ensure safe custody of all the files. Undertake regular checks in all the staff personal files to ensure that the files are updated.
• Follow up with all Heads of Units on extension of consultant, daily and hourly contracts before its expiration and the monthly step increments for national staff.
• Make sure that required documents are obtained and EOD Medical examinations are conducted for new staff; follow up on drivers’ annual medical examinations and Periodic Medical Examinations (PME) for other staff members as required.
• Prepare contracts, personnel action forms, and employment / salary certificates for new and existing staff members.
• Maintain and updating attendance records;

Maintain the staff Clocking-in/out Machine

Register new staff to the fingerprint machine

Reconcile PRISM attendance records viz-a-viz monthly time sheets

• Make sure that all the required documents are submitted to UNJSPF colleagues for staff members whose contract type is converted into FT.
• Process medical payments approved by HCPU Manila and Panama relating to staff confinement or treatment in hospital. Also prepare payments for all HR related medical outpatient bills with supporting documentation,
• Processing payments of staff benefits and entitlements for national and international staffs
• Assist the Senior HR Asst. in the preparation of administrative reports that may be required by Resource Manager Officer in coordination with all the Sub-Office Heads and Programme Managers.
• Processing payments and supporting calculations for consultants, interpreters, daily and hourly contract holders and ensure that it reaches to Finance unit by the at the end of each month.
• Assist and coordinate all logistics related to any training that involves the HR department and ensure smooth running of the training,
• Perform any other related tasks as may be assigned.

Educational Qualification:

• Degree  in Human Resource Management/Business Management or Administration or alternatively an equivalent combination of relevant training and experience:

Experiences

• Four years of relevant work experience in human resource Management is required.
• Experience in NGOs & International organizations is an asset;
• High level of computer literacy is required, in particular, experience in computerized Human Resource Management software; good knowledge of MS Office specifically Excel;
• Good communication skills, drive for results, flexibility, efficiency, respect for diversity and
• Ability to work effectively under stressful conditions and within a team of colleagues from varied cultures and professional backgrounds.

Languages

• Thorough knowledge of English & Amharic.

Competencies:

• Accountability – takes responsibility for action and manages constructive criticisms
• Client Orientation – works effectively well with client and stakeholders
• Continuous Learning – promotes continuous learning for self and others
• Communication – listens and communicates
• clearly, adapting delivery to the audience
• Creativity and Initiative – actively seeks new ways of improving programmes or services
• Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;
• Performance Management – identify ways and implement actions to improve performance of self and others.
• Planning and Organizing – plans work, anticipates risks, and sets goals within area of responsibility;
• Professionalism –  displays mastery of subject matter
• Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation.
• Technological Awareness – displays awareness of relevant technological solutions;
• Resource Mobilization – works with internal and external stakeholders to meet resource needs of IOM ( optional depending on position level)

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.

Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.